Enterprise Document Control & Compliance
Right Document. Right Version. Right People. Complete Control.
A single, governed platform for creating, approving, revising, distributing, sharing, and auditing business-critical documents.
Step 1 of 7 · Create
Register the document and upload the file. Set its type, department, owner and review schedule, and NOMOS generates its number automatically.
SOP-QA-0042 · Rev. 4 · Number assigned automatically
Illustrative walkthrough with a sample document.
Control
One active version
Compliance
Audit-ready evidence
Traceability
Complete history
Security
Right access, always
The problem
When Document Control Breaks, Operational Risk Begins.
Disconnected documents create risk, inefficient processes and compliance challenges.
Before NOMOS
- Outdated procedures in daily use
- Uncontrolled email attachments
- Manual approval chasing
- Unclear document ownership
- Different processes across sites and departments
- No proof employees read updates
- Difficult audit preparation
- Uncontrolled external sharing
- Poor visibility of overdue reviews
- No clear explanation for changes
With NOMOS
- One governed source of truth
- Structured approval workflows
- Complete revision control
- Accountability at every step
- Consistent processes across sites and departments
- Verified employee acknowledgements
- Audit-ready evidence
- Secure external sharing
- Visibility of review and compliance status
- Clear change history and rationale
NOMOS creates one governed source of truth.
Every controlled document follows a defined lifecycle with accountability, authorization, traceability, and evidence built into every step.
Document management vs. document control
Storing documents is not controlling them.
A shared drive, an email thread or a basic document management system keeps every version. Only one should be in force. Document control means knowing which one, and being able to prove it.
A file store can tell you
- Where is the file?
- Who uploaded it?
- When was it last modified?
NOMOS can prove
- Which revision is in force today?
- Who approved it, and when?
- Why did it change?
- Who received it, and did they read it?
One revision in force. Every earlier one marked Obsolete the moment the new one is approved.
The audit test
Every auditor asks the same questions. NOMOS answers them from one record.
Choose a question. Each answer is a layer of evidence that NOMOS keeps against the revision. It is built as the work happens, not reconstructed the night before the audit.
Only one revision is Active. It became Active on final approval, and the revision before it was marked Obsolete at the same moment.
Every required approver, in order, each with an electronic signature that records their identity and the time. Rejections carry comments.
The change request is linked to the revision it produced: the reason, the severity, the supporting evidence and the person who asked for it.
The previous revision is Obsolete, so there is a single current version. Copies went to named recipients, and every printed copy carries a traceable copy number.
Recipients answer read-and-understand questions where they are required, then confirm. Each acknowledgement becomes an immutable, timestamped record.
External access is a time-limited link protected by a one-time passcode. Every view, download and print is logged with IP and device information.
Revisions, approvals, signatures, distribution and acknowledgements are held together as one history. The evidence chain already exists.
Who it is for
Built for the people who answer for documents.
Document control is not one person's problem. Choose your role to see the challenge you know, and what changes.
The challenge
- Audit preparation means rebuilding the story from emails, spreadsheets and shared drives.
- A procedure changed, but nobody can show who was trained on the new one.
- Overdue reviews go unnoticed until an auditor notices them.
With NOMOS
- The evidence chain is built as the work happens: change, revision, approval, signature, distribution, acknowledgement.
- Periodic review schedules, with overdue reviews and review completion on the dashboard.
- Supports document control practices commonly required by ISO 9001, GMP and internal audits.
Inside NOMOS
From approval to proof, in one system.
The same document, governed at every step. This is what your teams work in every day.
01 · Approve
Approval is more than a click.
Each revision is routed to every required approver, in sequence. Final approval activates it automatically and retires the one before.
- Electronic signatures with identity and timestamp
- Rejections require comments
- Workflows are themselves controlled
Illustrative product screen with sample data. 02 · Distribute
Distribution you can prove.
Issue controlled copies to departments, groups or individuals. People read, answer the questions where required, and confirm.
- Soft copies or numbered hard copies
- Read-and-understand questions
- Immutable acknowledgement records
Illustrative product screen with sample data. 03 · Share
Share access, not uncontrolled copies.
Send auditors, customers or suppliers a secure link instead of an attachment. You decide what they can do, and for how long.
- One-time passcode, 15-minute sessions
- View, download and print permissions
- Every action logged; revoke at any time
Illustrative product screen with sample data. 04 · Measure
Document control you can measure.
Executives see the health of document governance. Employees see exactly what requires their action.
- Pending approvals and overdue reviews
- Average time from draft to active
- My Work: everything awaiting you
Illustrative product screen with sample data.
Capabilities
Everything required to govern business-critical documents.
A complete, integrated platform designed for compliance, efficiency and control.
Document Control
Store, search and manage controlled documents and all their revisions.
- Document library
- Automated numbering
- Revision management
- Effective dates
- Periodic review
Workflow Governance
- Multi-level approval
- Sequential approval
- Rejection rules
- Workflow versioning
- Super admin activation
Controlled Change
- Change requests
- Severity classification
- Supporting evidence
- Change-to-revision traceability
Electronic Signatures
- Drawn, typed or uploaded
- User identity and timestamp
- SHA-256 integrity
- Tamper evidence
- Audit record
Controlled Distribution
- Department, group or individual
- Soft and hard copies
- Numbered copies
- Acknowledgement tracking
- Immutable records
Workforce Compliance
- Read-and-understand questions
- Response tracking
- Completion records
- Role-based visibility
- Compliance status
External Collaboration
- Secure external links
- OTP verification
- View, download and print permissions
- Expiry and revocation
- Full access logging
Audit & Security
- Full activity history
- Separation by plant, site or unit
- Need-to-know access
- Retention controls
- Confidential classification
Built for scrutiny
Designed for Regulated and Quality-Driven Environments.
Supports document control practices commonly required by:
ISO 9001
Quality management
GMP
Controlled documentation
Internal audits
and quality systems
Customer audits
and regulatory reviews
SHA-256
Integrity hash on every electronic signature
5 min
One-time passcode for every external link
365 days
Longest an external link can ever stay open
Govern Documents With Confidence.
Create, approve, distribute, change, share, and audit business-critical documents through one controlled enterprise platform.
Control · Compliance · Traceability