Skip to content

End-to-end document lifecycle

From Draft to Audit. Every Document Governed.

A structured, controlled and traceable lifecycle for business-critical documents. From draft to approval, from distribution to audit.

Request a Demonstration

Seven stages

One governed lifecycle. Complete document control.

From creation to audit, every document is governed, traceable and compliant.

  1. Create

    Register the document and upload the file. Set its type, department, owner and review schedule, and NOMOS generates its number automatically.

    • Register document
    • Assign metadata
    • Generate number

  2. Govern

    Assign a configurable approval workflow. The document passes through multi-level review, and every approval or rejection is signed electronically.

    • Assign workflow
    • Multi-level review
    • Electronic signature

  3. Publish

    The document becomes Active after final approval. The previous version is marked Obsolete, so there is a single current version.

    • Approve revision
    • Activate document
    • Retire previous version

  4. Distribute

    Issue controlled copies to departments, groups or individuals. Recipients are notified, and their acknowledgements are tracked.

    • Issue to recipients
    • Notify users
    • Track acknowledgements

  5. Verify

    Employees read the document, answer optional read-and-understand questions and confirm. Each confirmation becomes compliance evidence.

    • Read & understand
    • Questions (optional)
    • Employee confirmation

  6. Improve

    Raise a change request with its reason and supporting evidence. Once approved, it produces a new revision that is linked back to the request.

    • Change request
    • Reason and evidence
    • Create new revision

  7. Audit

    Revision history, approvals, signatures, distribution and acknowledgements are kept together as a complete, audit-ready record.

    • Complete history
    • Traceable decisions
    • Audit-ready evidence

Approval governance

Approval Is More Than a Click. It Is Governed Evidence.

Multi-level approval workflows ensure the right people review, approve and sign every document.

An example approval path

  1. Author

    Create or update document

  2. Quality Review

    Technical review

  3. Process Owner

    Process review

  4. Unit Head

    Final approval

  5. Electronic Signature

    Identity and timestamp

  6. Active Revision

    Automatically activated

The rules every approval follows

  • Every required approver must approve.
  • Rejections require comments.
  • Approvals and rejections require electronic signatures.
  • Final approval automatically activates the revision.
  • The previous active revision becomes obsolete.

Even approval workflows are controlled.

  1. Workflow draft
  2. Activation request with justification
  3. Super admin approval
  4. Active workflow

NOMOS governs not only documents, but also the processes used to approve them. No silent workflow changes. No uncontrolled approval paths.

Change control

Every Change Has a Reason. Every Revision Has Evidence.

Formal change control ensures all revisions are justified, approved and traceable.

From operational issue to active revision

  1. Operational issue

    An issue is identified in operations.

  2. Change request

    Raised with its reason, severity, supporting evidence and requester.

  3. Owner / author review

    The request is evaluated and the document updated.

  4. Approved change

    The change is approved for revision.

  5. New revision

    A new revision is created, linked to the request.

  6. Multi-level approval

    Review and electronic signatures.

  7. Active revision

    The document is published.

  8. Distribution & acknowledgement

    Issued to recipients, with acknowledgements tracked.

Complete traceability

The evidence held against each revision.

Change request
Reason, severity, evidence
Revision
New revision created
Approval
Multi-level approval records
Signature
Electronic signatures with timestamps
Distribution
Recipients and copy tracking
Questionnaire
Read-and-understand verification
Acknowledgement
Employee confirmation
Audit history
Complete activity log

Auditors no longer need to reconstruct the story from emails, spreadsheets, signatures, and shared drives.

The evidence chain already exists.

Govern Documents With Confidence.

Create, approve, distribute, change, share, and audit business-critical documents through one controlled enterprise platform.

Request a Demonstration

Control · Compliance · Traceability